The monthly P&L is one month's profit and loss: a summary, then every order underneath. Download it as a PDF to read or hand over, or as a CSV to open in a spreadsheet. The figures in both are identical, because both are rendered from one calculation.
Pick the month from the dropdown — the last twelve, newest first, with the current one marked "(so far)". It defaults to the last completed month.
"Settled" is the basis
The statement header says so: refunds and supplier recoveries are counted in the month the money arrived. A July sale refunded in August reduces August.
That is the reading you want for month-end payouts and profit shares, because it is the money that actually moved in the month you are settling. It is also the same figure your dashboard shows for that month.
The P&L always uses this basis, whichever way you set refund attribution for your dashboard. A statement that changed its definition depending on a setting would not be a statement.
The summary lines
- Orders processed, With buying price recorded, Awaiting buying price
- Revenue awaiting buying price
- Orders excluded - eBay fees not imported, and the revenue on them
- Revenue (priced orders) — or Sales, Cancelled orders - refunded by eBay and Net sales where there were cancellations
- eBay fees (incl. ads)
- Prior-period fee adjustments
- Product costs
- Postage (your cost)
- Net buyer refunds (after eBay fee credits)
- Supplier recoveries
- Returned stock credited back
- Gross profit
- Business expenses
- Net profit (settled)
The two "awaiting" and "excluded" lines are printed always, even when they are zero. A zero there is what makes the rest of the document trustworthy: it tells the reader nothing is being left out, rather than leaving them to wonder.
The exclusion notes
Where orders are excluded, two notes are spelled out separately, because they mean different things:
- No buying price yet — "The net profit shown will change once they are priced." Something for you to do.
- eBay fees not imported — "They are held out rather than shown as though eBay charged nothing. Fees are read when eBay books them and are not re-read later, so these figures will not change — there is nothing for you to enter."
"Changed since first reported"
The first time you export a month, Baiord records what it said. Every later export of that month shows how much the figure has moved since, and names the causes:
- Orders joined or left the counted set (priced, fees imported, restored, removed)
- Buying prices changed on orders already counted
- eBay fees booked or corrected
- Order values changed — a discount or a price eBay corrected
- Buyer refunds arrived, supplier refunds recorded, returned stock credited
- Postage or business expenses changed
Each cause links to the page listing the individual changes: Buying-price changes after month end and Outside the figures. If some movement is not explained by any cause, it is printed as "not accounted for by the causes above" rather than quietly dropped.
Months in Baiord are mutable, and the P&L says so. Baiord does not lock a month, because real bookkeeping does not work that way — a VA legitimately prices last month's orders this month. So instead of pretending nothing moved, every change to an already-reported month is disclosed, named, and clickable.
The refund reconciliation
A section reconciles the month's buyer refunds line by line: what arrived gross, what is counted, eBay's fee credits on those refunds, what is not counted and why. Counted plus not-counted always equals the month's gross — if it did not, the statement would be hiding something.
The orders list
Every order with Date, Refunded, Order, Product, Qty, Sold, Fees, Cost, Profit and Notes. Cost and Profit are left empty on an unpriced order, not zero.
Its caption is worth reading: each order is valued at the month's end, and Fees is the order's lifetime total, so the rows need not sum to the summary. The summary counts the fees eBay booked in the month; a row shows every fee that order ever attracted.
Your eBay balance at month end
The statement also prints the total in your eBay account at month end — held plus available. This is cash, not profit, and it is there to sanity-check against eBay, not to add to anything.